TERMS & CONDITIONS

 

  1. INTRODUCTION

1.1. SAFE AI NOW GmbH (“SAFE AI NOW”) is a provider of business training courses and related materials and products, which may be delivered in-person or online.

1.2. The following terms and conditions (“these Terms”) shall be incorporated into all agreements for the provision of Courses by SAFE AI NOW.

 

  1. DEFINITIONS

2.1. In these Terms, the following expressions shall have the meanings set against them unless the context is inconsistent therewith:

Agreement: these Terms and the Registration Form;

Customized Learning Course: means a course led by an Instructor which is delivered exclusively to you based on prior specifications agreed between you and SAFE AI NOW

Courses: means any Customized Learning Course, Public Course, or eLearning Course (as the case may be);

Course Materials: means any documentation, articles, web pages, online modules or methodology, tool, consulting project materials provided as part of a Course;

Digital Materials: Course Materials delivered online;

Online Self Paced Learning: means a pre-recorded virtual course made available to you via a secure platform;

Interactive Session: means a live course delivered by an Instructor.

Services: the provision of access to the Courses and Course Materials;

You means any person whose order for Courses is accepted by SAFE AI NOW

 

  1. YOUR ACCEPTANCE OF THESE TERMS

3.1. By ordering the Courses, you agree to be legally bound by these Terms, and that your use of the Courses will be on these Terms alone.

3.2. SAFE AI NOW reserves the right to change these Terms from time to time. You are responsible for regularly reviewing these Terms and any amended terms notified to you. Your continued use of the Courses constitutes your agreement to these Terms as amended. SAFE AI NOW will be bound by any amendment to these Terms only to the extent that such amendments have been approved in writing by an authorized signatory of SAFE AI NOW.

 

  1. FEES AND EXPIRATION

4.1. Payment for all Courses shall be made in no event later than the starting date.

Payment for all Courses can be made via credit card through Stripe, our international payment provider, or by bank transfer (IBAN) upon request.

To arrange for payment via bank transfer, please contact [email protected] for our banking details and instructions.

4.2.Payments must be made in Swiss Francs (CHF). Participants are responsible for any currency conversion fees or charges. The conversion will be processed by Stripe according to its current rates and policies.

4.3. If for any reason payment is not within the 30-day period as set out above, you agree to pay an interest charge at the rate of 3% per year over UBS Bank base rate during the period from date of delivery to the date of actual payment of the amount due. If payment is not received before the date of the relevant Course, SAFE AI NOW reserves the right to cancel your booking without notice. 

4.4 Payment for all Courses does not include any travel costs, or any costs of accommodation unless specified otherwise on the relevant invoice.

4.5 Access to eLearning Courses for all end users will expire on the date as set out on the order form of the relevant eLearning Course.

 

  1. TAXES

The quoted price for the training program is exclusive of any applicable taxes, duties, or levies, which shall be the sole responsibility of the payer.



  1. CANCELLATIONS

6.1 Cancellation by Participant:

Notice Period: SAFE AI NOW requires participants to notify us of their intention to cancel their registration. This allows us the opportunity to fill the space and manage resources efficiently.

Refund Policy: Refunds will be provided based on the timing of the cancellation notice, as follows:

  • Full Refund: Participants who cancel their registration 30 days or more before the start date will receive a full refund.
  • No Refund: No refunds will be provided for cancellations made within 30 days of the training start date.

 

6.2 Transfer Option: SAFE AI NOW allows participants to transfer their registration to a different session or to another individual, provided that the request for transfer is made no later than 10 days before the training begins. This flexibility is offered to accommodate unforeseen changes in participants' schedules and to ensure that the training opportunity is not lost.

Conditions: Rescheduling may be subject to conditions, such as availability of future sessions or potential price differences if the cost of the training changes.

 

6.3 Cancellation by Organizer

 

  • Minimum Participant Requirement: SAFE AI NOW reserves the right to cancel a Course if the minimum number of participants required to run the Course is not met. Participants will be notified at least 3 days in advance of the scheduled start date of the Course.

  • Refund Policy: In the event that SAFE AI NOW cancels a Course due to insufficient participants, participants will receive a full refund of any Course fees paid. Alternatively, participants may choose to transfer their registration to a future session at no additional cost.

  • Organizer’s Liability: SAFE AI NOW’s liability is limited to the refund of the Course registration fees only. SAFE AI NOW will not be responsible for any additional costs incurred by participants, including but not limited to travel, accommodation, or other related expenses.

  • Rescheduling Option: SAFE AI NOW reserves the right to reschedule a Course in the event of unforeseen circumstances, such as instructor illness or other force majeure events. In such cases, participants may opt for a full refund or attend the rescheduled Course at a later date.

 

 

 

  1. INTELLECTUAL PROPERTY RIGHTS

 

7.1. SAFE AI NOW, its licensors or its Instructors own all title, copyright and all other intellectual property rights (including without limitation, database rights, trade marks, patents, and designs (whether registered or unregistered) in and to all Course Materials. You acknowledge that you do not own and shall not acquire any title, copyright or any other intellectual property rights in and to the Courses or any Course Materials and you shall not modify, translate, adapt or otherwise amend the same otherwise than in accordance with applicable law.

 

7.2. Except as otherwise expressly stated in the Course Materials, the Courses and the Course Materials are supplied for your private information and educational use. Any commercial use, copying, distribution, transmission or publication of the whole or any part of the Course Materials is strictly prohibited without the express prior written consent of SAFE AI NOW. 

 

For the avoidance of doubt, filming or otherwise recording of the delivery of Courses taking place in person is strictly forbidden without SAFE AI NOW’s prior written consent.

 

7.3. SAFE AI NOW hereby grants to you a revocable personal non-transferable licence to use and/or download any content in connection with the Courses for viewing and otherwise in accordance with these Terms. You agree that the licensor of any such content obtained via us and used by you in connection with the Courses shall have the right to enforce the terms of that licence directly against you.

 

7.4 The display of any trade names or trademarks in any of the Course Materials does not imply that any licence has been granted to any third party in respect of the same. All other product or company names, devices, logos, icons, graphics or designs referred to in any of the Course Materials are trademarks of the respective owners and are exhibited only in such a manner as is intended to be for the benefit of such trademark owners.

7.5 SAFE AI NOW intends no infringement of such trademarks. The appearance or absence of products, services, companies, organisations, home pages or other websites on any of the Course Materials does not imply any endorsement or non-endorsement thereof by SAFE AI NOW.

6.6. All rights not expressly granted to you under these Terms are reserved to SAFE AI NOW.

 

  1. DATA PROTECTION

8.1 In this clause 8, the words ‘processor’, ‘controller’, ‘data subject’, ‘personal data’, ‘processing’ and ‘personal data breach’ shall have the meanings set out in the Data Protection Laws.

8.2 To the extent that SAFE AI NOW processes personal data on Your behalf as a data processor, it shall:

(a) process personal data only in accordance with Your instructions given under these Terms;

(b) ensure that persons acting on its behalf in the processing of personal data are under a contractual or statutory obligation of confidentiality.

8.3 SAFE AI NOW shall implement and maintain (and at all times comply with) appropriate technical and organisational measures in relation to its processing of personal data:

(a) such that the processing will meet the requirements of Data Protection Laws and ensure the protection of the rights of Data Subjects; and

(b) so as to ensure a level of security in respect of personal data processed by it that is appropriate to the risks that are presented by the processing, in particular from accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to Personal Data transmitted, stored or otherwise processed.

8.4 SAFE AI NOW shall:

(a) notify You without undue delay if it becomes aware of any personal data breach and, at Your request, provide You with such information and assistance on such breach as You may reasonably require to fulfill Your obligations under Data Protection Laws;

(b) refer to You any requests from Data Subjects for access to or rectification, erasure or blocking of personal data, and provide reasonable assistance to You, by implementing appropriate technical and organisational measures, for the fulfilment of such requests;

(c) to the extent permitted by law, SAFE AI NOW shall notify You of any requests from data protection or law enforcement authorities in relation to the personal data;

(d) at Your option, delete or return, the latter if technically and reasonably possible, the personal data after the end of the provision of the Services, unless retention of such data is required by any applicable law..

8.6 You acknowledge and agree that SAFE AI NOW and/or its Affiliates may continue to engage existing Affiliates and/or third party (sub)processors without (prior) written consent in accordance with the following:

(a) SAFE AI NOW and/or its Affiliates shall ensure that their obligations under these Terms are incorporated in relevant agreements with their (sub)processors and shall remain responsible to You for their (sub)processors’ compliance with such obligations.

(b) SAFE AI NOW shall provide You with a list of current (sub)processors on request and notify You of any new (sub)processors engaged as appropriate.

(c) In the event that You have reasonable objections to the engagement of a new (sub)processor, You shall notify SAFE AI NOW in writing of such objections within 30 (thirty) days of SAFE AI NOW’s notification in which case it may, at its option, terminate these Terms on written notice to You.

 

  1. USE OF ONLINE AND ELEARNING COURSES

9.1. You are responsible for ensuring that the device you use to access the Digital Materials meets all relevant technical specifications necessary to use the Online Self Paced Learning or Interactive Session, is compatible with the Online Self Paced Learning or Interactive Sessions and is capable of running the Online Self Paced Learning or Interactive Sessions.

9.2 You must not attempt to interfere in any way with the proper working of the Online Self Paced Learning or Interactive Sessions and in particular you must not attempt to circumvent security, tamper with, hack into, or otherwise disrupt any computer system, server, website, router, or any other internet connected device.

9.3 If you are attending an Interactive Session, you must ensure that your web camera is turned on and functional for the duration of the Interactive Session.

9.4 SAFE AI NOW reserves the absolute right to update, alter, suspend or discontinue any aspect of the Online Self Paced Learning or Interactive Session including your use of and/or access to them.

 

  1. USER REGISTRATION

10.1. In order to access and use the Courses, you are required to complete and submit the applicable registration form detailing the names, email addresses , company and addresses of your end users (the “Registration Form”).The information requested to be provided on the Registration Form must be current, complete and accurate. Registration is subject to acceptance or refusal by SAFE AI NOW at its sole discretion. By registering you warrant and represent that you can form binding contracts under applicable law.

10.2 By submitting registration details, you agree to allow SAFE AI NOW to contact you as required for the organization and administration of the Course.

10.3. You and each end user are solely responsible in all respects for protecting the confidentiality of any username and password given to you or an end user or selected by you for access to or use of the Courses, Course Materials or Digital Materials. Your username and password may only be used by you personally and you must not share it with or transfer it to any third parties. You are solely responsible for any and all activities that occur under your username, password and account. 

You must also take all steps necessary to ensure that no part of a Course, Course Materials or Digital Materials is accessible to an end user after his or her employment with you ends. You will be required to cooperate with our reasonable requirements from time to time in this regard.

10.4 You must notify SAFE AI NOW immediately of any unauthorized use of your password or any other breach of security regarding the Courses which comes to your attention.

10.5 SAFE AI NOW will not be liable for any loss that you may incur as a result of a third party using your password or account. However, you may be liable for losses incurred by SAFE AI NOW as a result of someone else using your password or account.

 

  1. INDEMNITY

11.1 You agree to indemnify SAFE AI NOW in respect of any costs, claims, demands, losses or liabilities (including reasonable legal fees) incurred by SAFE AI NOW as a result of or arising in any way from a claim by a third party which results from any breach by you of the provisions contained in these Terms.

11.2. SAFE AI NOW will use reasonable endeavors to make the Courses available but cannot guarantee that the Courses will operate continuously or without interruptions which could affect use of the Courses. The Courses may provide links to other websites, which are not under the control of SAFE AI NOW. SAFE AI NOW shall not be responsible in any way for the content of any such other websites. You acknowledge that SAFE AI NOW provides such links only as a convenience. The inclusion of any link does not imply any kind of endorsement by SAFE AI NOW.

11.3. The Courses are provided for general information and illustrative purposes only and do not constitute financial, legal or other professional advice. Neither SAFE AI NOW Learning accepts any responsibility or liability for any loss which may arise from reliance on information contained on the Courses.

11.4. The above warranties are SAFE AI NOW’s only warranties and no other warranty or condition, express or implied, will apply to the supply of the Courses, the Course Materials, or any other matter covered by these Terms. No warranty is given that the Course Materials will be fit for any particular purpose.

 

  1. WARRANTIES & SERVICE EXCLUSION

12.1. SAFE AI NOW will use reasonable endeavours to make the Courses available but cannot guarantee that the Courses will operate continuously or without interruptions which could affect use of the Courses. The Courses may provide links to other websites, which are not under the control of SAFE AI NOW. SAFE AI NOW shall not be responsible in any way for the content of any such other websites. You acknowledge that SAFE AI NOW provides such links only as a convenience. The inclusion of any link does not imply any kind of endorsement by SAFE AI NOW.

12.2. The Courses are provided for general information and illustrative purposes only and do not constitute financial, legal or other professional advice. Neither SAFE AI NOW nor any other SAFE AI NOW entity accepts any responsibility or liability for any loss which may arise from reliance on information contained on the Courses.

12.3. The above warranties are SAFE AI NOW’s only warranties and no other warranty or condition, express or implied, will apply to the supply of the Courses, the Course Materials, or any other matter covered by these Terms. No warranty is given that the Course Materials will be fit for any particular purpose.

 

  1. LIMITATION OF AVAILABILITY

SAFE AI NOW shall not be liable to you or any third party for any loss of, damage to or costs in respect of:

(a) loss of profit, anticipated profits, revenues or anticipated savings, goodwill or business opportunity, or;

(b) loss of data, or

(c) indirect , special, or consequential loss or damage, arising from participation in the training, regardless of whether any of the matters listed in (a), (b), and (c) above are foreseeable, known, foreseen or otherwise.

 

  1. TERMINATION & ACCESS RESTRICTION

SAFE AI NOW shall have the right, at any time by serving written notice on you, to cancel your registration and access to the Courses if you are in breach of any material term of these Terms. SAFE AI NOW reserves the right, in its sole discretion, to suspend your registration and/or access to the Courses at any time without notice.

 

  1. DISPUTE RESOLUTION

These terms and conditions shall be governed by and construed in accordance with the laws of Switzerland. Any disputes arising out of or in connection with these terms and conditions shall be subject to the exclusive jurisdiction of the courts of Switzerland.

Any disputes will be resolved through mediation or arbitration in Switzerland, as per the governing laws.